AI Integration & Automation Services
Beyond Websites — AI Receptionists, Smart Workflows, Chatbots, and CRM Integrations Built To Your Schedule
We don't just build fast websites. We build AI and automation systems that catch the patients, clients, and leads your business is losing to missed calls, manual workflows, and disconnected tools. Every system is custom-quoted because no two SMBs have the same operations. Book a free 30-minute discovery call and we'll scope the right solution for your business.
What This Solves
- Catch missed calls 24/7 — clinics, salons, and service businesses lose 30-40% of inbound calls outside business hours
- Eliminate manual lead qualification and routing — every form fill ends up in the right inbox with the right context
- Save 10-15 hours per week on invoice chasing, follow-ups, and review requests
- Multilingual support — AI agents respond in Romanian, Hungarian, or English depending on the caller
- GDPR-compliant by default — built on infrastructure we control, not third-party plugins that leak data
- Scope-based pricing — you pay for what you actually need, not a one-size-fits-all subscription
AI Receptionist (Voice + SMS)
Our AI receptionists answer calls 24/7 in your language, qualify the caller, book appointments straight into your calendar, and text back any caller you missed within 90 seconds. The average clinic recovers €450 per missed call — most setups pay for themselves in week one. Multilingual support (RO/HU/EN) is a real moat for businesses serving NW Romania's bilingual market.
Smart Business Workflows
Connect the tools you already use so the busy work runs itself — privately and predictably, with no per-task billing surprises. Common workflows we build include lead-to-cash (form → CRM → email/SMS → invoice → review request), e-Factura compliance for Romanian businesses, document onboarding (e-signature → contract → first-month invoice), and automatic review requests triggered after every job. Setup typically runs €1,500-2,500 with a €150-250/month retainer for monitoring and one new workflow per month.
Custom Chatbots & Lead Intake
Embedded chatbots trained on your own service docs that qualify leads with 3-5 short questions, book qualified ones to your calendar, and drop the rest into a nurture email sequence. GDPR-safe by design, no third-party tracking, and built into the same fast hand-coded foundation as your website — so it loads in milliseconds instead of slowing the page down.
Integrates natively with the booking, CRM, and email tools you already use — Cal.com, Calendly, HubSpot, Pipedrive, Mailchimp, ConvertKit, SmartBill, and others. A custom chatbot adds 12-45KB to your page weight versus 200KB+ for typical WordPress chat plugins. Same functionality, ten times less bloat.
CRM & Calendar Integrations
Direct API connections to your existing tools — no middleware tax, no extra subscription, no monthly per-task billing surprises. Bookings push directly into your CRM contacts. Form submissions trigger sequenced follow-ups. Calendar conflicts auto-resolve. Built once, runs forever.
For Romanian SMBs, we build native integrations with SmartBill, Saga, and Oblio for accounting workflows. For European clients, Stripe, GoCardless, or Wise for payments. For service businesses, Setmore, Acuity, or our own Cal.com-based booking system as a baseline.
Custom AI Tools (Per Requirement)
Have a specific repetitive task that's eating your time? We build single-purpose AI tools — content generators, document summarizers, image-tagging pipelines, internal search interfaces — sized to your privacy and budget needs. Discovery call first to scope the actual problem, then a transparent quote.
